IT Procurement & Tech Sourcing

During the strategy phase, we spend ample time getting to know your organisation and discovering your requirements, then creating a strategy to achieve your business objectives. That information lays the foundation for the next phase of a project: running a procurement.

With an in-depth knowledge of the industry, our IT sourcing consultants will already have some ideas for suppliers that could provide solutions that meet your needs. We will begin developing a Request for Proposal (RFP) or tender, and a long list of suppliers to send to.

Our value of integrity is essential in the procurement phase, not only for our clients but also with suppliers. We don't contact suppliers unless we think they have a chance of winning. We have such a reputation that some suppliers will only bid on a project because they know we're involved. This gives you, our client, the best chance of finding the right supplier for your project.

To give each supplier the best chance to engage, we'll 'warm them up' through Q&A sessions and workshops with you. This gives each supplier a detailed understanding of your project and needs, and also helps them evaluate if they can meet your expectations before even receiving an RFP. From this, we can whittle down the options and finalise a short list of potential suppliers.

Each shortlisted supplier will receive the RFP (or tender), then begin combing it's contents. There is ample back-and-forth about specific queries and clarifications, so each supplier knows exactly what is expected of them.

We manage this process completely from beginning to end, saving you hassle and time. We report directly to your internal procurement team throughout the process, running the procurement together to maintain compliance with your internal procedures. These practices help keep you heavily involved in the procurement while our IT procurement consulting team carry it forward.

Following a thorough Q&A, every shortlisted supplier will submit a bid based on your project requirements. Once we've received these, we begin scoring each supplier against rigorous criteria. We follow industry-standard methods of procurement, including specialised guidelines for public sector clients.

Each supplier is scored based on cost, capabilities, culture fit, and more. Our IT sourcing consultants review each supplier's score and identify a winner. Scoring is completely objective in line with best procurement practice.

Scoring will further narrow down options to (typically) about two suppliers, one of which that's likely to be the scored winner. They are invited to an interview where we can discuss their proposal in even more depth. 

We will address potential concerns as well as how to proceed with our project if they are chosen. In our 30 years of experience offering procurement BPO consulting, we expect suppliers to have an idea of the project's future and their role in it. Thorough discussions about their bid give us the assurance we need to make a final decision.